Privacy Policy & Data Sovereignty
How Cuboid Business Solutions collects, protects, manages, and honors your rights regarding personal and commercial financial records.
Plain-Language Summary
At Cuboid Business Solutions, your privacy and business confidentiality are foundational. We only collect information necessary to scope proposals and deliver authorized back-office operations.
Information We Collect
We collect information you provide directly through our website consultation forms, email correspondence, and formal contract onboarding:
Full name, corporate email address, company name, and phone number provided when requesting diagnostics or scheduling discovery calls.
Target service scope (e.g., Accounts Payable, Reconciliations, Month-End Close, Document Ingest), approximate monthly transaction volumes, and current accounting software or ERP (such as NetSuite, QuickBooks, Xero, or SAP).
Project requirements, timeline expectations, backlog details, and system bottlenecks shared during consultation.
When you send an enquiry through this website, it is delivered to our inbox by our email provider, Resend, and recorded in our customer relationship management system, HubSpot, so that we can reply promptly and keep track of the conversation.
How We Use Your Information
We process collected data exclusively for authorized business purposes under clear contractual boundaries:
- Preparing customized operational proposals, volume-based pricing quotes, and Statements of Work (SOWs).
- Conducting initial workflow scoping, data field mapping, and accounting software compatibility evaluations.
- Executing signed client service agreements and provisioning dedicated operational accounting teams.
- Complying with statutory accounting recordkeeping obligations and mutual NDA confidentiality covenants.
Data Protection & Zero Public Model Training
Security and confidentiality are fundamental to Cuboid's architecture and operating model.
Client invoices, vouchers, vendor lists, customer records, and general ledgers are never used to train AI models, and we do not feed client data into public AI platforms or shared foundational model datasets.
Any automation scripts or private extraction pipelines run in isolated, stateless sessions within verified cloud boundaries under strict Segregation of Duties (SoD).
Where Your Data Is Held
Our email, internal files, and working documents are maintained in Google Workspace, which encrypts data both in transit and at rest.
Operational back-office work on your books occurs directly inside your own systems (NetSuite, SAP, QuickBooks, Xero, etc.) under the access controls you grant us. We do not extract or duplicate your persistent master databases onto unmonitored external drives.
Contact Our Privacy & Security Officer
For data access requests, mutual NDA inquiries, compliance documentation, or responsible security disclosures, please reach out directly:
Need a custom NDA or compliance evaluation?
We execute mutual NDAs prior to any initial workflow scoping or systems demonstration.